About Us
We are a shipping and freight forwarding company providing end-to-end logistics solutions across international markets. With a strong network of global partners and agents, we specialize in ocean freight, air freight, land transportation, customs clearance, warehousing, and supply chain coordination.
We support a diverse portfolio of clients across industries including manufacturing, commodities, retail, and e-commerce, ensuring reliable, cost-efficient, and timely delivery of goods worldwide.
Our strength lies in our operational expertise, strong carrier relationships, and customer-focused service approach. We pride ourselves on delivering tailored logistics solutions while maintaining high standards of compliance, efficiency, and transparency.
At [Company Name], we are committed to operational excellence, long-term partnerships, and continuous improvement in a fast-evolving global trade environment.
Role Overview
We are seeking a detail-oriented and proactive Accounts Assistant / Executive to support the finance operations of our shipping and freight forwarding business. This role will be responsible for handling day-to-day accounting functions, managing high-volume transactional entries, and ensuring accurate billing and reconciliation in a fast-paced logistics environment.
The ideal candidate should have experience in logistics-related accounting, including freight billing, vendor payments, and coordination with operations teams.
Key Responsibilities
1. Accounts Receivable (AR)
- Prepare and issue freight invoices, debit/credit notes, and statements to customers
- Ensure accurate billing based on shipping documents (BL, AWB, delivery orders, etc.)
- Monitor customer accounts and follow up on outstanding payments
- Perform AR aging analysis and support collection efforts
- Reconcile customer accounts and resolve discrepancies with operations/sales teams
2. Accounts Payable (AP)
- Process vendor invoices (shipping lines, transporters, agents, port authorities, etc.)
- Verify supporting documents and ensure proper approval workflows
- Prepare payment vouchers and process payments (GIRO, TT, cheque)
- Reconcile vendor statements and resolve discrepancies
- Ensure timely payments to avoid shipment delays
3. General Accounting Support
- Record journal entries and maintain accurate accounting records
- Assist with bank reconciliations and intercompany reconciliations
- Maintain proper filing of financial documents
- Support month-end closing activities
- Assist in audit preparation and provide documentation as required
4. Operational & Compliance Support
- Liaise closely with operations and customer service teams for billing verification
- Ensure compliance with company policies and financial controls
- Support GST / VAT reporting (if applicable)
- Assist in maintaining proper documentation for customs and regulatory audits
Requirements
- Diploma / Degree in Accounting, Finance, or related field
- 13 years of relevant accounting experience (Assistant level)
- 35 years of experience in logistics / freight forwarding accounting (Executive level preferred)
- Experience handling freight billing and shipping-related documentation is an advantage
- Familiar with accounting software (e.g., SAP, Xero, QuickBooks, or industry ERP)
- Proficient in Microsoft Excel
- Strong attention to detail and good organizational skills
- Able to work in a fast-paced, deadline-driven environment
- Good communication skills and team player
Preferred Experience (Nice to Have)
- Experience in handling multi-currency transactions
- Knowledge of Incoterms and freight cost structures
- Experience working with shipping agents and overseas counterparts
- Exposure to GST / VAT submissions
Key Competencies
- Accuracy and attention to detail
- Strong reconciliation skills
- Process-driven and organized
- Good coordination with operations team
- Accountability and ownership mindset
Why Join Us
- Exposure to international shipping and logistics operations
- Stable and growing industry
- Opportunity to grow within finance and operations
- Collaborative working environment
