Account Executive

The ideal candidate will possess strong accounting, analytical and organizational skills, with hands-on experience in invoicing, payments, reconciliations and month-end accounting activities. They should be detail-oriented, accurate and comfortable multitasking in a fast-paced environment, while being able to manage deadlines and work independently. Prior experience in the shipping, maritime or logistics industry, along with strong communication skills and proficiency in accounting systems, will be an advantage.

Responsibilities

1. Agency Accounting (Vessel‑Related)

• Transmit invoices generated from the Invoicing Management System (IMS) in a timely manner and ensure accurate accounting codes in accordance with accounting standards.
• Transmit daily freight and non freight receipts generated from the Receipt Automation System (RAS) and ensure accurate accounting codes in accordance with accounting standards.
• Prepare bi-weekly online payments to external vendors, interbank GIRO payment proposals, ad-hoc online payments and ensure timely and accurate entry into the accounting system.
• Prepare weekly Statements of Account (SOA).
• Prepare monthly proforma revenue comparison reports.
• Assist in Agency division internal control audits.
• Transmit vendor invoices from Invoicing Management System (IMS) – covering duty only

2. General Overheads Accounting (Non‑Vessel‑Related)

• Prepare invoices and ensure accurate accounting codes in accordance with accounting standards.
• Prepare monthly exchange rates, SOA, and expenses report
• Perform fixed asset accounting, including capitalisation, transfers, disposals, and monthly depreciation.
• Prepare monthly salary related journals and FRS-related journals entries
• Assist in month end closing activities.
• Prepare quarterly balance sheet schedules as assigned.
• Assist in the preparation of general overhead budgets and revised budgets.
• Ensure proper e filing and document retention in sequential order.
• Perform monthly bank reconciliations as assigned.
• Vendor invoices/staff claims/daily receipt coding and processing - covering duty only

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business, or a related discipline
• 3–5 years of relevant accounting experience, preferably within shipping, maritime, logistics or a similar industry
• Strong knowledge of invoicing, payment processing, reconciliations and month-end accounting
• Strong analytical, organizational and attention-to-detail skills
• Proficiency in Microsoft Office, particularly Excel, and accounting/ERP systems
• Good written and verbal communication skills, with the ability to work effectively with internal and external stakeholders