Account Executive (Accounts Payable)

Job Responsibilities

• Process supplier invoices, debit notes, and credit notes accurately and ensure all supporting documents and approvals are complete.
• Verify invoices against purchase orders, delivery orders, and company policies before posting into the accounting system.
• Record accounts payable transactions to the correct GL accounts, cost centres, and projects.
• Process recurring expenses and ensure timely recording for month-end closing.
• Prepare payment schedules and process supplier payments via bank transfer, GIRO, cheque, or online banking.
• Review and process employee expense claims in accordance with company policies.
• Perform accounts payable reconciliations, prepare AP ageing reports, and support month-end closing activities.
• Maintain proper filing of invoices, payment vouchers, and accounting records.
• Ensure compliance with internal controls, approval procedures, GST/SST/tax requirements, and company policies.
• Support internal and external audits by providing required documentation and reports.
• Liaise with internal departments and suppliers to resolve invoice discrepancies and outstanding issues.
• Perform any other duties assigned by the Finance Manager.

Requirements

• Diploma in Accountancy, Finance, or a related discipline.
• 2-5 years of experience in Accounts Payable or a similar accounting role.
• Meticulous, organised, and detail-oriented with strong accuracy.
• Able to work independently while contributing effectively as a team member.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.
• Experience with AutoCount Accounting Software will be an added advantage.