Account Assistant cum Admin
Responsibilities
- Manage Accounts Payable and Accounts Receivable processes to maintain accurate and up-to-date financial records
- Monitor supplier invoices and collaborate with team members and suppliers to resolve disputes promptly
- Maintain Accounts Payable aging reports and verify Statements of Account against invoices to ensure timely payments
- Perform data entry and process invoices, including credit control and collections, to optimize company cash flow
- Organize and maintain filing systems and documentation to support financial record accuracy and accessibility
- Track payment statuses and prepare Statements of Account for customers to facilitate account reconciliation
- Update bank balances and cash flow records, and process staff claims to ensure accurate financial tracking
- Assist in sourcing supplies by validating vendors and invoices, negotiating pricing, and placing purchase orders to support procurement
- Provide daily administrative support to maintain smooth office operations
- Execute ad-hoc duties as assigned to support evolving business needs
- Assist in preparing quarterly GST returns
Preferred competencies and qualifications
- Diploma in accounting or equivalent accounting qualification
- Proficient in Microsoft Office applications, especially Excel and Word
- Skilled in accounting software XERO
- Strong verbal and written communication skills to facilitate clear information exchange
- Organized with strong attention to detail to ensure accuracy in financial and administrative tasks
- Collaborative team player capable of working effectively with minimal supervision
- Ability to communicate in English and Mandarin to engage with diverse clients and suppliers, supporting effective stakeholder interactions (Mandarin required to support communication with diverse stakeholders)
