6 Months Admin Assistant / Personal Assistant NJN

Greenwich (pick up at Kovan, Serangoon, Woodlands)

Immediate - 28 Feb 2027 (covering maternity)

The role will provide admin support to 2 departments (Finance and Real Estate Solutions Dept), and reports to the APAC CFO (Singaporean based in Thailand) who are both travelling extensively and independent.

Administrative

- Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team

- Coordinate the administrative and logistics aspects of meetings

- Assist in the consolidation of agenda/materials for meetings

- Produce minutes of meetings

- Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions

- Undertake any other function-related duties and tasks assigned.

Regional Function

- Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.

- Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

- Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures

- Coordinate meetings and arrangements

- Coordinate with other departments Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Information Management

- Disseminate information as requested

Requisition Management

- Process Travel Request System and Purchase Requisition System

- Obtain necessary approvals for all purchase/travel requisitions & expense claims

Requirements

- Minimum of 1 year of admin experience or secretarial experience with senior management

- Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)

- Time management skills: able to prioritise, deal with complexity/ambiguity and organise well

- Preferably with experience in working closely with senior management

- Immediate availability preferred

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.