Key Responsibilities

A. HR Operations

Manage end-to-end onboarding and offboarding: prepare contracts and onboarding packs, coordinate system access and IT equipment, process final pay inputs, revoke access, and issue certificates of employment
Administer leave and attendance management: maintain leave records, process applications, and reconcile monthly attendance reports
Support monthly payroll preparation by collating inputs (new hires, resignations, leave deductions, allowances) and liaising with the payroll vendor or Finance team
Manage employee insurance enrolment and termination, create and maintain system accounts across all platforms (Office 365, Zoho, Teachworks, Feilian, door access, etc.), and maintain accurate HRIS and personnel records

B. Office & Facilities Administration

Manage facilities across all Singapore locations: maintenance, repairs, PTW applications, aircon servicing, store room organisation, and act as WSH Champion
Process recurring vendor payments (utilities, cleaning, printing, pest control, BD vendors), procure office supplies and promotional materials, and maintain inventory records
Lead the Somerset office and offline center relocation — logistics, vendor coordination, utilities applications, and stakeholder communications
Handle company correspondence, couriers, visitor arrangements, basic IT support, photocopier management, and support All Hands meetings, team-building activities, and admin budgeting

Requirements

Education & Experience

Diploma or above in Human Resources, Business Administration, or a related field
Min. 1–2 years of HR operations or generalist HR experience; fresh graduates with relevant internship experience will be considered
Exposure to payroll processing, HRIS, or HR systems administration is a plus
Multi-site or education sector experience is an advantage

Skills & Competencies

Organised, detail-oriented, and able to manage multiple priorities simultaneously
Proactive and resourceful — able to work independently with minimal supervision
Good communication skills in English; Mandarin proficiency is highly advantageous
Comfortable handling confidential employee data with discretion
Basic IT literacy: MS Office 365, HRIS/payroll systems, system access administration
High sense of ownership; comfortable working across multiple locations and functions

Remuneration

HR Ops & Admin Executive