Administrative Executive (Operations)

About the Role

We are seeking a proactive and detail-oriented Administrative Executive (Operations) to support the day-to-day operations of the College. This role plays a key part in estate and facilities management, contractor coordination, procurement, logistics, asset management, and operational administration.

A major focus of this position will be supporting the planning and execution of the College's transition to a new location, ensuring operational readiness and a smooth relocation process.

Key Responsibilities

Operations, Estate & Facilities Management

Support the daily management of facilities, infrastructure, and operational requirements.
Conduct site inspections and coordinate maintenance, repair, and servicing works.
Liaise with contractors and service providers to ensure timely completion of operational requirements.
Maintain records relating to maintenance schedules, defects, warranties, and follow-up actions.
Manage inventories, operational supplies, furniture, and equipment.
Support safety, security, fire safety, and emergency preparedness activities.
Provide logistical and operational support for examinations, meetings, and school events.

Procurement & Administrative Support

Assist with procurement processes, including sourcing quotations and vendor coordination.
Prepare reports, correspondence, meeting minutes, and operational documentation.
Track project timelines, outstanding tasks, and action items.
Monitor contractor and vendor performance to ensure compliance with requirements.

Campus Relocation & Project Coordination

Support planning and operational readiness for the College's move
Coordinate with stakeholders including MOE, consultants, contractors, vendors, and internal departments

Next Step

Drop your resume and contact us to follow-up, or send your resume to [HIDDEN TEXT] or wa.me/85149149
Only shortlisted candidates will be contacted

Ng Wei Jun

EA License No: 91C2918

Personnel Registration Number: R26160702