Key Responsibilities

Support the implementation and maintenance of standardized procurement processes, SOPs, and workflows across direct and indirect procurement.
Ensure procurement activities comply with ISO 9001 requirements, audit expectations, and document control procedures.
Execute and monitor procurement workflows in Microsoft Dynamics 365 (D365), ensuring completeness, accuracy, and traceability.
Monitor PR/PO cycle times, documentation quality, and compliance against defined SLAs and KPIs.
Identify process gaps and recommend continuous improvement initiatives to the Procurement Manager.

Administer end-to-end contract lifecycle processes, including preparation, review coordination, execution, renewal tracking, and closure.
Support the drafting, review, and administration of:
Master Service Agreements (MSA)
NDAs
General Terms & Conditions (T&C)
Supplier and service contracts
Maintain a centralized contract repository, ensuring version control, validity tracking, and timely renewal alerts.
Coordinate with Management, QMS, and internal stakeholders on contract reviews and approvals.

Support the maintenance and rollout of standard procurement contract templates.
Assist in reviewing contract clauses, identifying deviations, and preparing summaries for escalation and approval.
Provide guidance to internal stakeholders on standard contract terms and procurement policies within established guidelines.

Administer Variation Order (VO) processes.
Verify completeness of VO documentation, justification, and approvals prior to processing.
Coordinate with Engineering, Maintenance, and Finance to validate scope, cost, and budget alignment.
Maintain VO registers and prepare summary reports for management review.

Support supplier onboarding, qualification checks, and documentation verification.
Monitor supplier compliance with approved vendor lists, prohibited supplier lists, and internal procurement policies.
Assist in supplier performance tracking, issue logging, and corrective action follow-ups.
Prepare procurement documentation for ISO audits, customer audits, and internal reviews.

Ensure PR/PO compliance, correct contract referencing, and alignment between pricing, terms, and documentation.
Support controls related to:
PR/PO workflows
Three-way matching
Payment verification
Supplier master data accuracy
Prepare procurement reports, dashboards, and compliance summaries for management.

Act as a procurement point-of-contact for Finance, QA, Compliance, Engineering, IT, Production, HR, and Maintenance.
Provide day-to-day guidance on purchasing procedures, vendor engagement, and documentation requirements.
Support change management initiatives related to procurement process improvements.

Requirements & Competencies

Diploma or Bachelor's degree in Supply Chain, Business, Engineering, or related disciplines.
3-5 years of procurement experience, preferably with exposure to contract administration and operational procurement.
Hands-on experience in:
PR/PO processing and controls
Contract administration and documentation
Supplier onboarding and compliance checks
Variation Order administration
Familiarity with ISO 9001 and audit environments.
Experience using ERP systems (preferably Microsoft Dynamics 365).