The Role

This position will provide administrative and building operational support to the site property management team

Job Responsibilities

Coordinate between Property Management, Asset Management, Finance, and external vendors to support day-to-day property operations across a cluster of logistics portfolio
Coordinate and consolidate vendor performance data to support compliance with contractual obligations, service standards, and operational KPIs
Review, validate and process vendor submissions, including work completion reports, attendance records, invoices, and supporting documentation ensuring accuracy, completeness and timely processing
Facilitate end-to-end payment processing in accounting systems, including submission of required documentation, tracking of payment status, and resolution of discrepancies with relevant stakeholders
Provide on-site administrative and operational support to Property Management teams, including coordination of maintenance and property operational activities
Liaise with property tenants and vendors on service requests, access arrangements, and follow-ups to ensure timely resolution and service delivery
Maintain and update key property registers (e.g. contracts, insurances, tenancy schedules) to ensure data accuracy and audit readiness
Ensure proper documentation control and upkeep of property records in accordance with internal policies and compliance requirements
Input Sustainability and ESG data into designated business reporting platforms in a timely and accurate manner
Support compliance with corporate policies, operational procedures, and safety standards across all site activities
Provide administrative and operational support to the broader Property Management team, including reporting and process improvement initiatives
Undertake ad-hoc duties as assigned in support of team and business objectives

Job Requirements

1-2 years relevant experience in a property administration/operations or similar role
Good written and verbal communication skills, with high attention to detail
Quick learner, able to work under pressure and meet deadlines.
Strong computer literacy and MS Excel skills.
Team player

Interested applicants, please submit your resume by clicking APPLY NOW.

(We regret that only shortlisted candidates will be notified. Mapletree Investments Pte Ltd shall not be responsible or liable to any recruitment firm or agency in connection with the receipt of any unsolicited information on any prospective candidate.)

Senior Administrative Assistant, Property Management (Based in Singapore)