About ALPS

ALPS was set up in 2018 as part of Ministry of Health's (MOH) strategic thrust in delivering value-based supply chain solutions to public healthcare.

As the public healthcare supply chain agency, we design and execute a national level end-to-end supply chain blueprint in partnership with 27 Public Healthcare Institutions (PHIs) in Singapore.

Our employees are key to our excellence – the heartbeat in sustaining our mission, developing new capabilities and re-engineering processes to future-proof Singapore's healthcare supply chain landscape – making it more sustainable and resilient.

About The Role

As the Associate Executive, Logistics in ALPS, you will be based in one of the 27 Public Healthcare Institutions (PHI) in Singapore, you will be responsible for the logistics support and inventory control within the PHI. Leading a team, you will provide proactive planning and coordination of logistics operations while ensuring inventory accountability and system accuracy. You will also communicate closely with hospital users to support in the hospital's daily operations for patients care.

Key Responsibilities

Store/Warehouse Management -
Assist to plan/organise and maintain a good physical layout and maximise storage space
Put-away and replenish all goods according to established stock policy
Maintain a safe, clean, neat, and tidy warehouse
Implement appropriate policies, procedures, and internal controls for store activities to achieve smooth operation with good efficiency
Ensure maintenance schedules for equipment are carried out as scheduled, if any

[Applicable for Pharma Log]

Perform medication labelling process
Maintain and ensure cold chain management for vaccines and other cold chain supplies if any
Topping up of drugs accurately (automated medication cabinets) if any
Monitor storage requirements
Goods Receipt Management (Receiving)
Check and receive items from the vendors, which include data entry into system and verification of items received against PO/DO and checking of expiry dates & batch number
Receive non-stock goods and special inventory (cold chain) for distribution to users
Enforce goods receipt are completed on a timely basis
Assist in monitoring and evaluate the performance of vendors with regards to the receiving process/delivery
Attend to enquiries and respond to feedback by stakeholders.
Verify goods receiving documents to ensure that inventory data entries in the ERP/SAP system are accurate
Create commissioning request in system for technical department to perform equipment commissioning if applicable
Goods Issuing/Supplies Distribution Management
Issue and process critical ad hoc and urgent orders
Pick supplies and check according to FIFO (First In First Out) or FEFO (First Expiry First Out) basis
Handle and resolve daily issuing related queries and escalate to supervisor if necessar
[Applicable for Pharma Log]:
Top up Emergency kits for exchange with users, if required.
Top up AMC (automated medication cabinet) with understanding of various functions e.g. assign bins
Communicate to users when there is different brands in AMC with potential med safety issues
Prepare storage bins for ward stocks in wards without automated medication cabinet according to the pre-assigned par levels if applicable
Handling of biochemical hazards if required
Inventory Management
Able to use inventory management system effectively (data entry, par entry).
Maintain departmental inventory reports and records and collate statistical inventory data for administrative and regulatory purposes.
Maintain oversight in supervising storekeepers in ensuring that stock levels are maintained in accordance with Minimum Quantity Level (MQL) established.
Co-ordinate and perform periodic cycle counts and stock take, investigate and raise any discrepancies to the relevant parties
Provide inventory accounting and analysis report
Inform the Purchasing section when stock reach re-order point and assist to coordinate any withdrawal of products (product recalls or to be quarantined) as advised
Maintain effective inventory control systems for the central and sub stores, following FIFO or FEFO method
Maintain stocks at end user areas according to respective Par levels
Suggest addition/reduction of par levels according to end users usage
Coordinate the return of expired stocks from all areas for disposal according to guidelines
Perform stock reconciliation
Operational Readiness to civil disasters, PHIs, andnational emergencies
Other ad-hoc duties assigned by Reporting Officer

Requirements

GCE O/ N ] or A level / NITEC / Higher NITEC with 6 years of experience; OR Diploma Graduate with 4 years of relevant experience
IT skills and knowledge on Microsoft Office (Word, Excel, PowerPoint and Access)
Effective verbal, listening and written communication skills
Demonstrated competency in functional role
Team player, strong collaborator
Independent worker, possess initiative to complete tasks and projects assigned

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your information to potential hiring managers for their consideration. All information will be treated with highest confidentiality.

An exciting career awaits you at ALPS. Join us to embark on a meaning career that brings value and impact to the population. Apply now if that sounds like something you would like to be a part of.

Only shortlisted candidates would be notified.

Associate Executive, Supply Chain