Purpose

To accurately process and manage accounts payable transactions, ensure compliance with financial policies and procedures, and support effective financial operations within the organization.

Responsibilities

Receive and review invoices for accuracy, completeness, and appropriate approvals.
Enter invoices into the accounting system and ensure proper coding for expense allocation. Process payments to vendors and suppliers accurately and on time.
Reconcile payment discrepancies and resolve issues with vendors as needed. Maintain vendor accounts, including updating vendor information and resolving inquiries.
Communicate effectively with vendors regarding payment status and issues. Reconcile accounts payable transactions to ensure accuracy and completeness.
Resolve discrepancies between invoices, purchase orders, and receipts. Maintain accurate and organized accounts payable records and documentation.
Ensure compliance with company policies and procedures in recording financial transactions. Prepare and distribute accounts payable reports, such as aging reports and payment status summaries.
Assist in financial reporting activities related to accounts payable as required.

Education

Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Fluency in English is essential for communicating effectively with internal stakeholders and external parties

Experience

Candidates should have 1-3 years of experience in accounting or a related field, preferably in accounts payable, accounts receivable, or general accounting functions. Proficiency in basic accounting principles and practices, including preparing journal entries, reconciling accounts, and maintaining financial records. Familiarity with accounting software and ERP systems (e.g., QuickBooks, SAP, Oracle) for processing transactions and generating reports. Ability to analyze financial data, detect discrepancies, and provide insights to improve financial performance. Strong attention to detail and accuracy in data entry and financial reporting.
Effective written and verbal communication skills to collaborate with team members and stakeholders.

Accounts Payable Specialist