Lendlease is Australia's leading real estate business with International operations. Our core expertise is in Investment Management, Development, and Construction. For more than 60 years, we have created thriving places around the globe.

Lendlease Singapore is seeking a Lease Admin Executive to support the development leasing team with administrative support and other leasing functions with the completion of Shaw Tower.

Responsibilities

Viewing coordination & prospect tracking
Schedule and manage property viewings across multiple assets; coordinate with leasing agents, tenant representatives, and prospective tenants
Track and record all prospects, interest, and viewing activity in an organised log or system
Prepare and circulate tenancy information packs and floor plans ahead of viewings
Assist with preparation of site walk PPE and ensure units are presentation-ready prior to inspections
Follow up with agents post-viewing to track prospect status and feedback
Lease documentation & compliance

Draft and administer letters of offer, lease agreements, variation deeds, and tenant onboarding documents, maintaining a complete audit trail for every transaction

Track key lease dates including expiry, rent review, renewal options, ROFO, and other critical milestones
Maintain organised and up-to-date lease files, both physical and digital
Ensure CEA/compliance forms are accurately completed and signed by all relevant parties
Handle stamping and filing of legal documents where required, including arranging courier, printing, and mailing
Liaison with external legal counsel
Serve as the day-to-day contact with lawyers for lease drafting, review, and engrossment; relay and track tenant's solicitor comments and redlines
Coordinate execution, stamping, and lodgement of commercial leases in accordance with statutory requirements
Assist in tracking legal matter progress against agreed timelines to minimise delays to lease commencement
Reporting & administration
Compile monthly occupancy, vacancy, and lease expiry reports; maintain tenancy schedules with accurate commercial terms
Produce deal pipeline summaries and rent rolls for review by the leasing and asset management team
Take minutes during leasing and tenancy meetings and distribute action points to relevant parties
Assist with scheduling and setting up internal meetings, including room bookings and calendar coordination
Support ad-hoc reporting for investor or board presentations as directed
Maintain a tracking sheet on market comparable
System data entry & maintenance
Accurately input and maintain commercial lease data in Yardi or equivalent property management system, including tenant details, NLA, base rent, outgoings, incentives, and critical dates
Assist with rent roll maintenance, ensuring all lease terms and financial data are current and accurate

Set up new tenancies and update records upon lease commencement, rent review, renewal, or expiry

Conduct regular data audits to ensure system accuracy; flag discrepancies to the Leasing Manager or Finance team
Ensure rent escalation clauses, CPI reviews, and market review triggers are correctly captured and flagged ahead of activation

Requirements

Diploma in Real Estate, Property Management, Business, or related field
2–4 years of relevant experience preferred
Proficiency in MS Office, particularly Excel; comfortable learning new systems
Familiarity with commercial lease structures, rent review mechanisms, or

critical date tracking

Experience with Yardi, MRI, Re-leased, or similar property management systems
Exposure to office, retail, or industrial asset classes
Prior internship or part-time experience in real estate or property administration

Benefits Of Working At Lendlease

Permanent position
20 days annual leave per year plus 3 days of wellbeing leave
Medical, Dental and Inpatient coverage for self and dependant.
Access to online wellbeing and mental health platform

Lendlease is a diverse, flexible and inclusive employer of choice. We engage, enable and empower our people and support their individual needs. Inclusion sets us all up for success.

If you feel this position is suited to your skills, experience and career aspirations, please apply on the link.