Role Summary

We are seeking a detail-oriented and proactive HR &Admin Executive to support the full spectrum of HR operations, administrative functions, and compliance requirements. This role is pivotal in ensuring smooth employee lifecycle management, accurate payroll and statutory submissions, and efficient office administration. The ideal candidate is organized, resourceful, and able to balance both HR and administrative responsibilities while maintaining confidentiality and compliance with Singapore regulations.

Key Responsibilities

HR Operations

Manage end-to-end HR processes including recruitment, onboarding, confirmation, and offboarding
Assist with recruitment activities (job postings, interview coordination, candidate communications)
Prepare offer letters, employment contracts, and HR documentation
Apply for and renew all types of work passes in compliance with MOM regulations
Maintain accurate employee records and HR documents in compliance with PDPA requirements
Prepare and calculate staff and workers monthly salaries and wages
Support payroll processing, including attendance tracking, leave records, overtime, claims, and CPF contributions
Liaise with payroll vendors and ensure timely statutory submissions (CPF, IRAS, MOM)
Assist with IRAS filings (IR21 & IR8A)
File, claim, and track government-paid leaves
Administer employee benefits, medical claims, insurance matters, and staff welfare activities
Support performance appraisal exercises and training coordination
Contribute to creating and improving HR policies, forms, and processes
Handle general employee queries and provide HR administrative support
Coordinate MOM surveys and reporting
Support compliance with Singapore MOM regulations

Administration

Provide day-to-day administrative
Manage employee records, contracts, and filing systems (physical and electronic)
Coordinate company events, meetings, and staff activities
Ensure proper segregation and confidentiality of HR and Admin data

Compliance & Governance

Support compliance with internal controls, company policies, and governance requirements

Employee Engagement

Get involved in employee engagement activities to foster a positive workplace culture

Requirements

Diploma/Degree in Human Resources, Business Administration, or related field
2-4 years of HR and administrative experience, preferably in Singapore
Strong knowledge of MOM regulations, CPF, IRAS filings, and PDPA compliance
Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Excellent organizational skills with attention to detail
Strong communication and interpersonal skills
Ability to handle confidential information with discretion
Proactive, resourceful, and able to work independently as well as in a team

HR & Admin Executive