To assist in managing the day-to-day financial operations of the Institute, ensuring the accuracy and integrity of financial records, timely reporting, and adherence to internal controls. Reporting to the Head of Finance, this role supports both operational and strategic finance activities, contributing to the Institute's financial sustainability and governance objectives.

Job Responsibilities

Financial Reporting & Accounting

Assist in the preparation of monthly, quarterly, and annual financial statements and management reports
Support month-end and year-end closing processes, ensuring accuracy and timeliness
Perform balance sheet reconciliations and monitor general ledger entries
Handle the full set of accounts for related entities, from bookkeeping to statutory reporting.
Manage the Institute's accounts payable function, ensuring timely and accurate processing of invoices and payments.
Provide guidance and support to the outsourced AP team, as required.

Budgeting & Business Partnering

Assist in the preparation and consolidation of annual budgets and quarterly forecasts
Support business units by providing financial reports, expenditure insights, and variance analyses to aid decision-making
Liaise with department heads to monitor budget performance and flag areas of concern

Audit & Compliance

Liaise with external and internal auditors and support the annual audit process
Ensure compliance with internal financial policies, accounting standards, and regulatory requirements
Maintain proper documentation and approvals for all financial transactions
Prepare and file withholding tax and other statutory submissions as required

Systems & Process Improvement

Participate in and provide project support for accounting integration activities, system enhancements, and process improvement initiatives
Analyse and interpret data from financial systems to support expense tracking, forecasting, and reporting
Support the implementation and continuous improvement of financial controls and procedures

Others Duties

Supervise and provide guidance to junior finance staff or outsourced teams as required
Participate in and provide project support in accounting integration activities, system and process improvements, and change initiatives.
Analyse, summarise, and interpret data from financial systems to support expense tracking, forecasting, and budgeting.
Perform ad hoc duties and support broader finance initiatives as and when required

Job Requirements

Minimum 4 years of relevant experience in finance, accounting, or a related field. Experience in a supervisory or business partnering capacity is an advantage.
Experience in month-end closing and handling full sets of accounts is an advantage.
Familiarity with withholding tax requirements and grant audits is preferred.
Proficiency in financial systems (e.g., NetSuite), PowerBI and/or other analysis tools
Experience with e-claims systems (e.g., BIPO) and working with outsourced teams is an added advantage.
Strong attention to detail, with good analytical and problem-solving skills.
Good communication and interpersonal skills, with the ability to liaise effectively with internal stakeholders and vendors.
Able to work independently, manage multiple priorities, and meet tight deadlines.

Senior Executive/Assistant Manager, Finance