Job Summary

The General Office Administrator is responsible for supporting daily office operations and ensuring smooth administrative functions across the organization. The role includes handling correspondence, maintaining records, coordinating meetings, supporting procurement activities, managing office supplies, and assisting management with administrative and operational tasks.

Key Responsibilities

Administrative Support

Manage day-to-day office administrative duties.
Handle incoming calls, emails, and correspondence.
Prepare letters, reports, presentations, and meeting minutes.
Maintain proper filing systems for physical and electronic documents.
Schedule appointments, meetings, and travel arrangements.

Office Operations

Ensure smooth office operations and maintain office organization.
Monitor and replenish office supplies and pantry inventory.
Coordinate with vendors, contractors, and service providers.
Support office maintenance and facility management activities.

Financial & Procurement Support

Process purchase requests/orders, invoices, and expense claims.
Maintain records of office expenditures and procurement.
Liaise with finance department on payment processing and documentation.

Human Resource & Staff Support

Assist with onboarding of new employees.
Maintain employee attendance and leave records.
Support staff welfare and office events coordination.

Records & Compliance

Maintain confidential company records and documentation.
Ensure compliance with company administrative procedures and policies.
Support audits and document retrieval when required.

Other Duties

Perform ad hoc administrative tasks assigned by management.
Support company projects and operational initiatives when needed.

Requirements

Education

Bachelor's degree in Business Administration or a related field preferred. Candidates with a relevant Diploma and a strong track record of experience will be considered.

Experience

2-3 years of relevant administrative or office support experience preferred. Fresh graduates with strong organizational skills may also apply.

Skills & Competencies

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). Good communication and interpersonal skills. Strong organizational and multitasking abilities. Attention to detail and ability to maintain confidentiality. Ability to work independently and as part of a team.

Preferred Qualities

Positive attitude and willingness to learn. Good time management skills. Customer-service oriented mindset.

Working Conditions

Office-based environment with standard working hours and occasional overtime when required.

Optional Additional Responsibilities

Receptionist duties
Inventory tracking
Coordination of company transport or logistics
Support for security clearance documentation and visitor management