Company Overview / Employee Value Proposition

We have always strived to create novel and refreshing interior spaces for our clients. Our process remains unchanged with time, and dialogue is key. Our philosophy at HOFT is to always look forward with curiosity and an open mind to ensure that we can stay ahead of the game.

Job Summary

You will support the office by managing administrative and financial tasks, ensuring accurate processing of accounts and payroll, assisting with financial documentation, and helping maintain organized records to support smooth business operations.

Responsibilities

Perform administrative duties to support office operations and maintain an organized work environment
Schedule and coordinate company meetings and appointments to facilitate team collaboration
Monitor accounts receivable and accounts payable to ensure timely and accurate processing of payments
Verify employee payroll data and submit CPF contributions according to regulatory requirements
Prepare, organize, and issue invoices, receipts, and other financial documents to support accounting processes
Assist with month-end, quarterly, and year-end financial closing activities to ensure accurate reporting
Perform basic bookkeeping and accounting tasks to maintain up-to-date financial records
Process designers expense claims and project closures to ensure accurate cost tracking
Maintain proper filing systems and documentation for easy retrieval and compliance
Assist in applying for HDB Hacking Permits when required to support project approvals

Preferred competencies and qualifications

Basic knowledge of accounting or bookkeeping principles to perform financial tasks effectively
Proficiency in Microsoft Office to manage documents and spreadsheets efficiently
Experience with Xero accounting software is an advantage for streamlined financial management
Relevant administrative or accounting experience to handle office and financial duties confidently
Experience in the interior design or renovation industry is an added advantage for understanding project contexts
Strong organizational skills and the ability to multitask to manage various responsibilities effectively
Responsible work attitude to ensure accuracy and reliability in financial and administrative tasks

Admin cum Accounts Assistant