Job Description:
A Project Coordinator in the construction industry plays an essential role in supporting the Project Manager and ensuring the seamless execution of construction projects. The coordinator acts as a liaison between the internal project team, the purchasing department, and suppliers, ensuring smooth communication and the efficient flow of project-related information. In addition, the coordinator is responsible for assisting in various documentation tasks, including submissions and progress tracking.

Key Responsibilities:

Shop Drawing and Material Submissions

Prepare, submit, and track shop drawings, material catalogs, and progress claims.
Ensure submissions comply with project specifications and are approved on schedule.

Sample Board Preparation

Prepare and organize sample boards for client or consultant approval as part of the material selection and design process.

Resource and Logistics Coordination

Coordinate project resources, materials, and equipment according to the project schedule.
Ensure timely delivery and proper allocation of materials and tools.

General Administration

Handle day-to-day administrative tasks, such as document filing, scheduling meetings, and communicating with stakeholders.
Maintain organized and up-to-date project documentation.

Vendor Quotation Evaluation

Assist the Project Manager in evaluating vendor quotations.
Support procurement activities to ensure cost-effectiveness and compliance with project requirements.

Liaison Between Internal Teams and External Vendors

Serve as a key point of contact between project teams, suppliers, and subcontractors.
Ensure project information is communicated accurately and promptly.

Documentation for Project Handover

Assist in preparing and submitting documentation required for project handover.
Ensure compliance with project and client requirements.

Job Requirements

Minimum 2 years of relevant work experience, preferably in the construction industry.
Diploma or equivalent qualification.
Proficient in MS Office (Word, Excel, PowerPoint).
Good understanding of construction or maintenance procedures, equipment, tools, and relevant regulations and safety standards.
Strong analytical, organizational, and problem-solving skills.
Able to multi-task, work independently, and collaborate effectively as a team player.
Excellent communication and interpersonal skills, with the ability to interact with clients, contractors, and stakeholders.

Working Hours:

5 days per week

Monday to Thursday: 9:00 AM - 6:30 PM
Friday: 9:00 AM - 6:00 PM

Project Admin (5.5 days alt Sat)