Key Responsibilities

General Administrative Duties

Attend to incoming calls, visitors, and general enquiries
Handle incoming mails/documents, including stamping, sorting, and distribution to relevant departments
Monitor and replenish stationery, pantry, office supplies, and printing materials
Liaise with vendors on office maintenance matters such as printers, air-conditioning, phone systems, and water dispensers
Maintain proper filing, records, data entry, and document control
Support scheduling, internal coordination, and company administrative matters
Assist in organizing company events and staff activities

IT & Office Support

Provide basic day-to-day IT support for office staff
Coordinate with external IT vendors on account setup, password resets, email forwarding, and troubleshooting
Maintain records for laptops, desktops, and office IT equipment
Assign and set up devices for new employees
Assist staff with basic hardware, software, printer, and connectivity issues
Manage and coordinate OneDrive access permissions together with project teams and relevant departments
Support project teams on shared folder access, document synchronization, and file-sharing coordination
Check and process monthly IT-related invoices

Vehicle & Equipment Coordination

Telecommunication & Utilities Coordination

Process mobile line and internet service invoices (Singtel, M1, StarHub, Circle Life, etc.)
Coordinate WiFi setup/termination for project sites
Assist project teams with internet and connectivity issues
Prepare utility-related documentation and coordinate account applications/terminations

Ad-hoc Duties

Perform any other administrative duties assigned by Management from time to time

Requirements

Minimum GCE N / O Level, Diploma, or equivalent qualification
Proficient in Microsoft Office applications (Word, Excel, Outlook)
Basic knowledge of IT hardware, software, printers, networking, and OneDrive/SharePoint systems will be an advantage
Good communication and coordination skills
Responsible, organized, and able to multitask
Able to work independently and in a team environment
Prior experience in construction industry will be an added advantage

Admin Assistant/Executive