Responsibilities

Onboarding & HR Admin

Facilitate onboarding and orientation programmes to ensure a smooth integration of new hires into the organisation.
Maintain accurate employee records and ensure proper documentation of personnel files in compliance with company policies.
Monitor employee confirmation timelines and liaise with managers to ensure a seamless transition to the next employment milestone.
Update and maintain records for Data Protection Trustmark (DPTM) and HR process tables.

Training & Development

Coordinate and administer training programmes and matrix including onboarding, mandatory training, and developmental courses.
Liaise with internal stakeholders and training providers to schedule and manage training activities.
Track training attendance, completion, and training records.
Support training grants administration (e.g., SSG, SkillsFuture, WSQ), where applicable.
Support the rollout of learning initiatives aligned with organisational objectives.
Prepare training letter for participants as and when required.
Submit training invoice to finance department to ensure payment to training provider.

Administrative

Handle name card printing and name stamp.
Place order for stationery and office supplies, and manage renewal of office photocopiers.
Set up and maintain record for office keys, duplicate keys if necessary.
Be involved in Company events including 7th month prayer & purchase, order gift/wreath.
Perform any other ad-hoc duties.

Requirements

Degree/Diploma with at least 3 years of experience. (Fresh degree/diploma holder can be considered).
Detail-oriented with strong analytical and problem-solving abilities.
Positive proactive attitude and ethical behaviour.
Team player with ability to work independently and resolve challenges in a fast-paced environment.
Excellent interpersonal, communication, collaborative and people management skills.
Proficiency in Microsoft Office (Microsoft Word, Excel and PowerPoint).

HR & Admin Executive