About The Role

We are currently seeking a dedicated and detail-oriented individual to join our team as a Senior Purchasing Admin Executive to support both purchasing and general administrative functions.

Responsibilities:

Purchasing Duties

Prepare and process purchase orders, verify accuracy and match with quotes.
Coordinate procurement activities for materials, suppliers, and equipment.
Track supplier delivery schedules and manage logistics for both local and overseas shipments.
Liaise with warehouse team for goods receipt and ensure proper documentation.
Resolve issues with purchases or services in collaboration with vendors or users.
Match supplier invoices with delivery orders/service reports.
Generate monthly outstanding PO reports for management.
Perform administrative tasks including data entry, filing, and documentation.
Ensure compliance with purchasing policies and procedures.
Participate in quarterly stock takes and internal audits.
Handle vendor communication via calls and high-volume emails.
Support third-party coordination including contractors and logistics providers.

General Administrative Duties

Manage inventory and replenishment of office supplies and pantry refreshments.
Handle orders for business cards, rubber stamps, and company uniforms.
Assist in planning and execution of company events and staff activities.
Provide ad-hoc administrative support across departments as required.

Requirements:

Minimum GCE O Level or equivalent diploma preferred.
At least 2 years of experience in purchasing or administrative support.
Proficient in Microsoft Office applications.
Good organizational, communication, and multitasking skills.
Able to work independently and handle confidential information.