Job Summary

You will manage reception duties and provide professional customer service in a school office, handle student-related administrative tasks, maintain records, assist with events, and support school leaders and staff with various office and secretarial functions.

Responsibilities

Manage the reception counter by answering and directing phone calls and attending to walk-in enquiries from students, visitors, and suppliers to provide accurate information and services
Maintain and update filing systems and inventory records to ensure accurate documentation
Manage lost and found items and coordinate delivery of goods efficiently
Maintain sickbay records and provide basic first aid to injured students, including managing early dismissal due to medical reasons
Coordinate student-related matters such as Student and Class Photos, NRIC applications, School Health and Dental Checks, QSE surveys, and other student events
Pack pamphlets, leaflets, and souvenirs for staff and students and assist teachers in charge with related tasks
Contact teachers in charge upon arrival of their goods and provide assistance as needed
Perform secretarial duties including arranging appointments, organizing meetings, and contacting students and parents regarding fee arrears
Maintain cleanliness and orderliness of School Leaders Rooms and Pantry in the General Office
Perform other administrative duties as assigned by School Leaders and the Admin Manager
Use computer applications, including Microsoft Office and school e-applications, to manage student attendance and early release records
Work collaboratively with team members and independently with a positive attitude

Preferred competencies and qualifications

Secondary School Education
Ability to converse and speak English well
Preferably three (3) years of experience as a Receptionist with administrative experience in a school environment
General computer skills, including proficiency in Microsoft Office applications
Ability to work with school-specific e-applications for student management

Other Information

Working hours:
Mondays to Thursdays: 6:30am to 4:00pm (inclusive of 1-hour lunch break)
Fridays: 6:30am to 3:30pm (inclusive of 1-hour lunch break)
No service required on Saturdays, Sundays, and gazetted public holidays
Other deployment hours may be arranged subject to service needs and mutual agreement between School and Employee

Receptionist cum Admin Assistant (West)

Receptionist Cum Admin Assistant (School)