The Accounts Payable Executive is responsible for managing end-to-end accounts payable activities. This role requires independent handling of invoice processing, supplier payments, reconciliations, month-end closing, and compliance matters, while working closely with internal stakeholders, outsourced service providers, and Treasury to ensure accurate and timely payments.

Key Responsibilities

Invoice Processing & Controls

Receive and manage hard and soft copy supplier invoices for designated companies
Scan invoices into the invoice scanning system and validate captured data in Business Central (BC)
Ensure invoices are accurately matched to purchase orders and goods receipts
Monitor PO interfaces to ensure all POs are successfully processed and resolve any stuck transactions
Liaise with Purchasing and IT teams to resolve PO interface and system-related issues

Supplier & Stakeholder Management

Handle supplier invoices independently, including investigation and resolution of discrepancies
Manage supplier and internal stakeholder queries related to invoice processing and payment status
Assist Managers in reviewing new vendor setups and vendor master data changes
Follow up on long-outstanding vendor creation and update requests

Payments & Treasury Support

Prepare and process supplier payments in a timely and accurate manner
Prepare payments directly on the bank platform (SEB)
Prepare bi-weekly funding forecasts and cash requirements for the Treasury team

Reconciliations & Month-End Closing

Perform monthly reconciliation of supplier statements of accounts
Execute month-end closing activities for designated companies, including reconciliation of AP sub-ledger to General Ledger (GL) balances
Perform month-end PO accruals and ensure accurate journal entries are recorded
Work closely with GL and AR teams to ensure intercompany balances are fully reconciled each month

Tax, Compliance & Audit Support

Prepare GST filings for designated companies and ensure compliance with local tax regulations
Coordinate with outsourced VAT service providers to review invoices for potential VAT claims
Support Senior Manager in SOX walkthroughs, internal audits, and external audits by providing required documentation
Assist Senior Manager in UAT testing, system enhancements, and finance-related projects

Process Improvement & Additional Responsibilities

Manage credit card claims and reconciliations, identifying gaps and proposing process improvements
Actively participate in continuous improvement initiatives to enhance AP processes and controls
Support ad-hoc requests from other departments and finance leadership
Perform other administrative and finance-related duties as assigned

Qualifications & Experience

Degree in Accounting, Finance, or a related field
3–5 years of experience in Accounts Payable
Hands-on experience with ERP systems (e.g., Business Central or similar)
Understanding of basic accounting principles and journal entries, with strong attention to detail
Strong analytical, organizational, and problem-solving skills
Ability to work independently and manage multiple priorities

Executive, Accounts Payable (1-Year Contract)