Position: Accounts Administrative Assistant (Job ID: 20046)

Prime Location: West / Central (Conveniently located near One North MRT).
Empowered Growth: Suitable for independent candidates eager to play a key role in scaling a mission-driven company.
Dynamic Role: Comprehensive backend support featuring a wide range of diverse and engaging job scopes.
Visionary Partnership: Seeking a resilient, vision-aligned partner ready to shape our future through cultural empathy and collective growth.

Job Description:

Understand all projects being run by the company for back office purposes
Support accounting activities, including creation of invoices through the Xero platform
Liaise with Accounting firm (e.g. Prepare the necessary information for book keeping and send it)
Payroll (using Maju system) and other HR admin (e.g. Leave management, using Google Sheets)
Support recruiting activities (e.g. drafting of LOAs, On-boarding process.)
Internal Audit (Accounts close at the end of Nov, shareholders meeting at the end of Feb.)
Support legal-related activities (creation of contracts, etc.)
Process government-related paperwork (including filing of taxes)
Ensure file organization based on office protocol
Provide ad hoc support around office as needed
Communication with various people locally and internationally
Website management, if needed
Possibility of providing back-office support to group companies and the start-ups which this company supports

Job Requirements:
Qualifications

Bachelor's degree or Polytechnic Diploma holder
At least 1-2 years of Accounting experience (Accounts Receivable / Accounts Payable)
Experience in Payroll is preferred
Japanese skill is an added advantage to read documents in Japanese and communicate with Japanese speaking counterparts (Not a must)
Knowledge and experience of systems used in the back office is an advantage
Strong interpersonal, time management, and communication skills
Ability to multitask
Proficient in Google Workspace tools, including Google Documents, Google Sheets, and Google Slides is a plus
Proficient in usage of online meeting tools, including Google Meet, Zoom, and Microsoft Teams
Journalizing experience and bookkeeping knowledge is a plus
Science background or interest in science is a plus

Required Mindset

Empathy with the vision of this company
Has the will to grow the company with the current members.
Will think about what is best for the company's growth.
Will be able to think about how to achieve what has not been decided or what is not there.
Respect for other cultures.
Tries to accomplish things without giving up
Likes the process of building up together, rather than an organization with a structure and manual.

Interested applicants please send your resume to [HIDDEN TEXT] with email subject header Job Application for Accounts Administrative Assistant (Part-time) (Job ID: 20046)

We regret that only shortlisted candidates will be notified.

Other applications will be updated to our database for future job opportunities.

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Thank you for your cooperation.

Lee Yuan Shan
EA Registration No: R1879348
Pasona Singapore Pte. Ltd.
1 FINLAYSON GREEN #09-02 SINGAPORE 049246
Direct: +65 6239-4226 | General: +65 6732-6933
Email: sarah at pasona.com.sg
URL: www.pasona.com.sg EALicense No:90C4069

Accounts Administrative Assistant (Science, West)