Training Executive / Assistant Training Executive

(Operations Training)

Roles And Responsibilities

Training Administration and Operations

Assist in the administration of training including enrolment, organising the training sessions, attendance taking, compiling evaluation feedback and updating of training results and records, processing of funding and certificates, proper documentation and filing.
Ensure training operations are carried out smoothly and highlight exceptions.
Liaise with the relevant agencies and institutions on their training requirements including submission of training records, results, certificates and funding applications.
Process and ensure proper billing of courses.
Monitor and track collection of various forms of receivables including bills, fundings etc.
Process and update records of registration, enrolment, attendance, results and any other submissions through the relevant training system and SkillsFuture Singapore (SSG) Training Partner's Gateway System.
Work with SSG and the relevant institutions on the course enrolment, registration and submission of the necessary documentation required for the management of certified courses and training funding.
Compile and prepare reports for update on training under purview including training activity level, costing, evaluation and exceptions.
Maintain and manage course administration information and documentation for retrieval, audit, reporting and analysis.
Prepare logistical arrangements including setting up of classroom, preparation and uploading of course materials in training room and preparation of attendance forms.

Trainer and Assessor

Assist in conducting training and assessment (including theory, practical and on-the-job components) for in-house, certified and other operations training courses.
Assist in the implementation new training initiatives including new technologies and training aids and deployment of enhancements to training design, methodologies and process improvements.
Perform quality check and ensure the timely submission of relevant training documents and other requirements.

Support New Training Initiatives

Assist and provide support in the review, design, development and implementation of new and existing training programs and initiatives to meet business needs.
Review and keep abreast of developments including work procedures and safe practices that can impact on the training and update the relevant materials etc relating to the training to ensure they are current, relevant and effective.
Assist and provide support on setting exam questions in accordance to test plan and skills standards.
Perform any other tasks and duties as assigned

Requirements/ Skills

Possess at least Diploma (preferably in operations, sea transport or related discipline)
Possess minimum 3 years of experience with strong operations knowledge
Have a strong passion in training
Possess good planning and organising skills
Good in communications, interpersonal and facilitation skills
Resourceful and able to work independently or in teams
Self-motivated individual with strong drive for results
Enjoy working in a fast paced and dynamic environment
Open to explore and learn new software/ technologies to meet work requirements
Proficient in Microsoft Office applications, especially in Microsoft Excel)

Training Executive/ Assistant Training Executive (Operations Training)