Company Overview

Alstern Technologies is a precision engineering firm with offices in Singapore, Hong Kong, and Thailand. We deliver high-risk, complex projects with cutting-edge technology and a commitment to sustainability, quality, and zero carbon footprint engineering.

Job Summary

Support procurement and project teams by managing sourcing, purchase orders, supplier relations, and compliance to ensure timely delivery of materials and services aligned with project needs.

Responsibilities

Source and procure materials, equipment, and services following project specifications and company policies
Prepare and process purchase orders, delivery orders, and supplier invoices accurately and timely
Maintain and update procurement records, supplier databases, and material catalogs to ensure data accuracy
Liaise with suppliers and vendors to obtain quotations, confirm delivery schedules, and verify order details
Monitor deliveries to ensure on-time receipt of goods and proactively resolve supply delays or issues
Assist in conducting cost comparisons, evaluating suppliers, and preparing contract documentation
Coordinate with project and site teams to fulfill procurement requirements promptly and accurately
Support internal audits by ensuring procurement procedures and documentation comply with standards
Assist in preparing procurement reports, tracking budgets, and managing inventory levels
Support the Project Management team with documentation preparation and processing tasks
Perform other administrative duties as assigned to support procurement and project functions

Preferred competencies and qualifications

Diploma or Degree in Supply Chain Management, Business Administration, Engineering, or related field
Minimum 6 years of procurement or administration experience, preferably in construction or engineering
Knowledge of procurement processes, vendor management, and basic contract administration
Proficiency in Microsoft Office (Excel, Word, Outlook) experience with ERP systems is advantageous
Strong communication and interpersonal skills to liaise effectively with suppliers and internal teams
Detail-oriented and organized to manage multiple tasks efficiently in a fast-paced environment

Procurement Senior Executive / Assistant Manager