Job Title: Accounts Payable & Reporting Executive

Job Summary

The Accounts Payable & Reporting Executive is responsible for managing the company's accounts payable processes, ensuring timely and accurate processing of invoices, payments, and expense claims. The role also supports management by preparing weekly financial and operational reports to assist in monitoring cash flow, expenses, and financial performance.

Key Responsibilities

Accounts Payable Management

Process supplier invoices and ensure accurate recording in the accounting system.
Verify invoices against purchase orders, delivery orders, and supporting documents.
Prepare payment schedules and ensure timely payments to suppliers and vendors.
Maintain proper filing and documentation of all payable transactions.
Reconcile supplier statements and resolve discrepancies promptly.
Monitor outstanding payables and ensure compliance with company payment terms.
Assist in month-end closing activities related to accounts payable.

Weekly Financial Reporting

Prepare and submit weekly financial and operational reports to management.
Track and report weekly expenses, payables, and cash flow status.
Compile departmental expense summaries for management review.
Identify unusual or significant expense variances and highlight them in reports.
Assist management in monitoring budget utilisation.

Administrative & Compliance Support

Maintain accurate accounting records and documentation.
Support internal and external audit requirements.
Ensure compliance with company financial policies and procedures.
Assist with other finance or administrative duties as assigned.

Requirements

Diploma or Degree in Accounting, Finance, or related field.
Minimum 1-3 years of experience in Accounts Payable or Finance role.
Proficient in Microsoft Excel and accounting software.
Strong attention to detail and good organisational skills.
Ability to meet deadlines and manage multiple tasks.
Good communication and teamwork skills.

Finance Executive