Working Location:

Telok Blangah Day Care Centre

Job purpose

The Admin Officer serves as the administrative anchor for the Telok Blangah Centre. The role is responsible for end-to-end coordination of referrals, admissions, billing, reporting, and service operations, ensuring smooth centre functioning and freeing Social Workers to focus on direct clinical and casework responsibilities.
The role also provides frontline administrative support and is comfortable engaging seniors and caregivers as part of service delivery.

Key responsibilities

1. Administrative & Referral Management

Referrals and Intake Coordination

Manage BRIGHT referrals, including:

Processing referrals
Updating BRIGHT status from assignment to discharge
Preparing CARES client profiles
Scheduling intake (Day Care) and Initial Assessment (Home Therapy) and providing brief system updates
Updating BRIGHT progress notes and liaising with AIC officers where required
Supporting social workers in simple Financial Assistance (FA) documentation and submissions, financial deviations

Registration and Admission

Manage CARES admission and data entry, including:

Service Agreements (Sharing with seniors and signing of agreements), other required forms
Coordinate client registrations
Coordinate deposit collection and NRIC documentation
Flag follow-up needs for Social Work support

Care Plan (ICP) / MDT Support

Provide documentation and administrative support to Social Workers for MDT processes and conduct simple questionnaires where required (with training)
Support discharge processes and financial billing and invoicing matters
Any other assigned matters related to administration and documentation, day to day operations

Qualifications and Skills Required

Diploma in Social Services, Community Services, Healthcare Administration, Business Administration, or related fields
Minimum 2 years experience in social service agencies, healthcare, community care or other related social service settings
Experience managing end-to-end administrative processes
Must be comfortable working with seniors and communicating/coordinating with them, asking simple questions to engage seniors and to fill up forms jointly with seniors
Must bec passionate in working with the elderly
Ability to work with a multi-disciplinary team consisting of Social Workers, OT/PT, Nurses, etc

Admin Officer (Day Care Centre)