COMPANY DESCRIPTION

Who we are

Constellar is Asia's preferred partner for convening businesses, curating ideas and creating opportunities for sustainable business growth and global impact. Based in Singapore, we curate and develop influential trade events for key industries and sectors, connecting people, global marketplaces and networks for sustainable growth. We also manage the Singapore EXPO, Singapore's largest purpose-built venue for Meetings, Incentives, Conventions and Exhibitions (MICE).

Our vision is to be a global leader made in Asia, activating impactful networks to enable cross-industry collaboration and innovation through our holistic portfolio of intellectual property (IP) in the MICE industry.

Learn more about us at constellar.co.

What it's like to work here

Meetings, Incentives, Conventions and Exhibitions, or MICE, is a vehicle for new businesses, partnerships. We are privileged to have a front seat at the intersection of creativity, communities and collaboration, with a unique opportunity to connect a global eco-system of partners, businesses and consumers in the MICE industry daily. Our ambition is to become a global leader made in Asia, and Asia's top MICE company: A vision shared by our shareholders Temasek and Cuscaden Peak Investments.

We recognise the immense opportunity we have to lead with purpose, demonstrate leadership and commitment to sustainable and responsible business practices, and activate impactful networks for sustainable growth.

You don't need to have MICE experience to work with us. We're looking for ambitious, entrepreneurial self-starters with a strong sense of ownership, passion and curiosity, driven by our values of care, ownership, trust, passion and innovation.

RESPONSIBILITIES

We are seeking an Senior Executive / Assistant Manager, Engineering & Facilities Management to support the operations across the organisation. This role is responsible for the day-to-day upkeep of building infrastructure, ensuring the operational reliability of building services and M&E systems, as well as coordinating with external vendors, managing projects, and overseeing safety compliance activities.

You will play a key role in maintaining safe, efficient, and well-managed facilities while supporting improvement initiatives, cost control, and service excellence.

Engineering & Facilities Operations & Maintenance (Hard & Soft Services)

Oversee daily facilities operations across office spaces, common areas, and building infrastructure.
Plan and manage preventive and corrective maintenance programmes for Building and Mechanical & Electrical (M&E) systems, including but not limited to, HVAC, Electrical, Plumbing & Sanitary, Fire Protection systems, and Lifts & Escalators.
Coordinate and monitor soft services (cleaning, pest control, landscaping, waste management, security) to ensure consistent service standards.
Conduct regular inspections to identify defects, safety risks, and maintenance gaps, and ensure timely rectification.
Respond promptly to facilities-related issues, service requests, and stakeholder feedback.

Vendor & Contract Management

Manage and coordinate service providers and contractors for Engineering & Facilities services.
Ensure vendors meet Service Level Agreements (SLAs) and contractual obligations.
Support tender processes, including preparation of technical specifications, evaluation of proposals, and contract negotiations.
Monitor vendor performance, conduct periodic reviews, and address service gaps or non-compliance.

Project Management

Support the planning and execution of Engineering & Facilities-related projects, including A&A works, fit-outs, equipment upgrades, and space optimisation initiatives.
Coordinate with internal stakeholders, consultants, and contractors to deliver projects on time, within budget, and in compliance with regulatory requirements.
Prepare project documentation, including proposals, cost estimates, and progress reports.

Compliance & Safety

Ensure operations comply with relevant regulations, building codes, and health, safety, and environmental standards.
Conduct safety inspections and support fire drills and emergency preparedness activities.
Maintain accurate records of maintenance activities, licenses, permits, and inspection reports.
Promote best practices in facilities management, safety, and operational excellence.

Budgeting & Cost Control

Support budget planning and monitoring.
Identify opportunities for cost optimisation and operational efficiency improvements.
Process invoices and manage procurement activities in accordance with company policies.

Administrative Support

Maintain records of assets, maintenance history, and service activities.
Prepare regular reports on equipment performance, incidents, and maintenance outcomes.
Provide general administrative support.
Undertake ad hoc duties as assigned from time to time.

QUALIFICATIONS

Diploma or Degree in Building Services, Engineering (Electrical/Mechanical/Structural), Facilities Management, or a related field with minimum 3 - 5 years (for Senior Executive) or 6 years and above (for Assistant Manager) of relevant work experience in Building & Facilities Management.
Candidates with professional certifications such as GMAP, FSM, WEMP and/or LEW (Grade 7 or higher) will be an added advantage.
Strong technical knowledge of M&E systems, including HVAC, Electrical, Plumbing & Sanitary, Fire Protection systems, and Lifts & Escalators.
Strong knowledge of statutory building requirements, safety procedures and regulations and risk management.
Resourceful and technically competent in identifying and implementing effective solutions.
Strong communication and interpersonal skills to work effectively with stakeholders and contractors.
Willingness to perform hands-on tasks when necessary to ensure business operational readiness.
Ability to work independently and collaboratively within the team.
Flexibility to work on weekends in exigencies of service.

Please note that your application will be sent to and reviewed by the direct employer - Constellar Venues Pte Ltd