Responsibilities:

Assist to process the application of site entry passes for all workers and staff
Implement Project Document Management System and processes in accordance with company policies
Ensure document submissions are in accordance and compliant with project document formats and requirements
Establish and maintain an efficient correspondence system
Implement workflows and collate issue and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
Record issues and track location of control documents and drawings
Ensure that current versions of all documents subject to revision are maintained and that the most up-to-date versions are distributed to the required project parties
Coordinate the storage and archiving of project and organisational records
Ensure that all documents are managed with strict confidentiality
Issue letters and receipts related to the documents in circulation
Provide administrative duties to onsite project team
Maintain effective communication with internal and external stakeholders
Maintain an effective correspondence filing system
Coordinate meetings and other functions as required
Handle all administrative duties as assigned

Requirements:

Diploma in Mass Communication / Business Studies / Administration / Management / Public Relation or equivalent
At least 5 years experience in a document control position in construction industry
Proficient in Microsoft Office Application (Word, Excel, Power Point), Adobe Acrobat
Strong communication and interpersonal skills
Ability to multi-task in a fast paced and dynamic environment
Excellent team player, good interpersonal skills and a can-do attitude

Information provided in response to this job advertisement will be treated in strict confidence and be used for recruitment purpose only.

Administrative Assistant