Job Overview

Join our team for a dynamic role with an outsourced project. We are looking for a detail-oriented and responsible individual to support to support daily operations, including programme administration, data verification, inventory tracking, and general administrative duties.

Key Responsibilities

1.Programme & Account Registration Management

Create and manage user accounts based on approved applications
Review and verify submitted applications on a regular basis
Approve registrations and inform users on next steps
Coordinate and schedule programme bookings with vendors
Review and approve vendor schedules and submissions
Update and maintain programme information in internal systems
Support system updates such as content changes and notifications
Process and verify reimbursements cases based on organization's guidelines

2.Data Verification & Entry

Extract, review, and verify data from reports and supporting documents
Check vendor submissions (e.g. attendance, invoices, reports) for accuracy
Follow up with vendors or stakeholders to resolve discrepancies
Enter and update data into internal templates and tracking files
Perform basic data checks to ensure accuracy and completeness
Prepare reports and summaries for internal review
Liaise with the HR personnel to ensure prompt notification of staff changes
Support monthly reporting and data consolidation
Data cleansing of monthly and quarterly reports

3.Inventory Management

Track and maintain inventory records and stock levels
Conduct regular stock checks (including onsite when required)
Liaise with warehouse and delivery vendors
Follow up with stakeholders on delivery status
Update items to be disposed or replenished in respective internal tracking file
Obtain schedule of rates through vendors price list and select items to be replenished
Liaise with vendors to make enquiries and close the order

4.Administrative & Secretariat Support

Provide administrative support such as document formatting and proofreading
Schedule meetings, prepare agendas, and track follow-up actions
Handle mail, courier coordination, and record keeping
Distributingthe sorted mail to the relevant personnel in a timely and accurate manner
Coordinate with stakeholders to investigate and resolve the issues if any discrepancy is found
Any other ad-hoc administrative duties as assigned

Requirements

Diploma qualifications or above with 1 to 2 years of relevant work experience, preferably in business administration or related discipline.
Proficient in Microsoft Office tools, e.g. Excel, PowerPoint, Word, Outlook etc.
Able to multitask and work in a fast-paced environment
Detail-oriented with good organisational skills
Comfortable consolidating numbers or documents across various sources
Able to work independently and as part of a team

Working Place

Outram

Working Time

Monday to Friday: 8.30am to 6.00pm

Job Types: Full-time/Contract, Part-time

Work Location: Hybrid in Singapore 169037

Operations and Administrative Executive (Data & Inventory Support)