Job Summary:
The role is responsible for managing compliance controls, financial planning, people administration, procurement, and premises management to ensure smooth operations and adherence to organizational standards.

Key Responsibilities

Controls & Compliance

Perform control testing, document results, and update outcomes in GRC.
Conduct independent reviews of Line Managers Excessive Access reports and maintain audit evidence.
Escalate delayed reviews to Division Head to prevent unauthorized system access.

Financial Management

Prepare annual budgets and year-end accrual plans for operating expenses.
Develop monthly budget reports and update forecasts.
Perform headcount reconciliation and monitor Staff Engagement Fund, training, travel, and transport expenses.
Review monthly forecasts and process AP invoices, including submission of parked vendor invoices and ensuring online approvals.

People Administration

Manage onboarding: arrange computer setup, apply office access, and update distribution lists.
Handle offboarding and transfers: ensure return of assets, terminate access, and removal of roles
Organize monthly People meetings, document minutes, and follow up on actions.
Maintain accurate organization charts and resolve administrative concerns promptly.

Procurement & Expense Tracking

Create purchase requisitions for office supplies, PCs, accessories, and services.
Perform goods receipt for delivered items and services.
Submit parked vendor invoices and ensure timely approvals.
Track departmental expenses.

Fixed Assets & Inventory

Maintain and update fixed assets listing ensure proper recording and tracking.
Write off obsolete assets and participate in annual verification exercises.

Manage inventory levels for office supplies and maintain archival records.

Coordinate Annual Recertification Exercises and maintain Business Role Matrix

Business Continuity & Risk

Act as Business Continuity Management (BCM) Champion: assist in business impact analysis and Business Continuity Process (BCP) completion, conduct BCM awareness training, and coordinate call tree exercises.

Premises Management

Serve as BU admin and primary contact for premises-related information and maintenance.
Collaborate with Service Ambassadors for proper upkeep of office facilities.
Monitor user access reports to ensure only authorized individuals have office access.

Job requirement:

Good interpersonal, written, and communication skills with attention to detail.
Ability to multi-task and manage work tasks with numerous stakeholders, as well as deliver results within tight timelines
Proficiency in Microsoft Office Suite applications, particularly Excel, Word and Outlook
Able to work from office full-time
Relevant working experience with admin roles will be preferred.

Senior Officer, AML Control Ops (One year contract) (Open)