Contexte et environnement

24/7 long hours operations including week-end and holidays whenever required to follow up on the supply of lubricants to Lubmarine vessels in Singapore and Malaysia ports
Working in a high intense demand environment with customers expectation on zero miss delivery standard protocol.

Activités

This position will be based in Tuas and will support as Delivery Manager for Bulk/Packed Support.

Order Processing and Delivery Management Daily Activities :

Base in Tuas Blending Plant Singapore office, ensure all orders for supply to vessels are received with acknowledgement from Lubmarine department and arrange for timely delivery to their customers vessels and also to feedback delivery status in LoT (Lub On Time) System platform portal.
To ensure that all orders from system platform given to 3rd party contractors are acknowledged and checked daily.
To ensure that all orders from system platform are executed timely to Term & Condition Barges supply schedule.
To input and cross check customer PO with SAP system (Internal) as to generate Delivery Note (DN)
To program in the scheduling of Marine chartered steel bulk barges and manage 3 rd party contractors for timely deliveries to vessels in Singapore harbours, OPL (Outer port limit of Singapore).

Bulk & Pack products Stock Monitoring and Replenishment Activities :

To program & manage in scheduling of chartered steel bulk barges and manage 3 rd party contractors Barges for timely deliveries to all vessels within Singapore harbours, berth & anchorage.
To manage the transfer of marine bulk stocks from Tuas Plant to chartered steel bulk barges using SLP @ Tuas terminal jetty
To plan and replenish the Bulk & Pack stocks for Chartered steel bulk barges, as well at SLP terminal and to co-ordinate with Tuas internal production and planning departments on the bulk loading schedule at SLP terminal
To closely monitor & coordinate with local appointed shipping agents and check with PSA Port-net / Marinet for arrival notice of vessels and arrange timely supply to vessels.
To assist in daily IBC replenishment and 3rd party service provider Stock Inventory daily movement for Tuas plant and 3rd Party service provider warehouse inventory.
To ensure that all delivery orders given to 3rd party contractors are retrieved & returned with vessels signature / stamped by Chief Engineer of the vessels, as to facilitate for billing/invoicing to Lubmarine counterpart, inclusive of the delivery checklist , barge loading report and flow meter ticket.
To retrieve the original ship receipts from current 3 rd party Service Providers / Chartered steel bulk barges and hand over to LM customer service (Order Manager) team for Vessel Stamp endorsement.
To ensure that all stocks are issued with delivery notes (DN) from the SAP/template light inventory system

Administration Activities :

To prepare Post Goods issue process after full (DN) document has been received by 3 rd party Service Providers in SAP system
As Delivery Manager to ensure & acknowledge Order managers from System platform, to support on all orders coordination & communication from Order managers (Internal & External)
To ensure to provide support on the scheduled supply arrangements and any inquiry operation - 7 days 24 hours with internal, external customers as well as 3 rd Party Service Providers / Chartered steel bulk barges communications, with all urgent matters/ incidents must be responded within stipulated hours within the regular group chat.
To save & print out all LOT new/ amendment orders in PDF upon notification from email & update all relevant information (ETA/OM In-Charge) communication via LOT system platform together with LOT user DATA file, commonly located in the shared drive.
To ensure on all New Orders/Amendment fulfil stipulated working lead time by OM in System/Email - All credit block/ Pending for Agent Details in LOT order must be closely monitored/released/updated by OM and credit manager to DM promptly before actual Vessel ETA
To update ETA supply confirmation (SC) in LOT system platform once confirm from Local Agents/ 3 rd Party Service Providers / Chartered steel bulk barges data report
Job Rotation for Barge / Pack Programming officer when applicable & act as Back-up for duty DM
To ensure that all stocks inventory transactions at chartered steels bulk barges are maintained accurately in the SAP/ Template Light inventory system.
To reconcile the stocks on barges with our SAP inventory system monthly
To prepare daily deliveries schedule report and monthly report of lifting by vessels.

Profil du candidat

Education: Diploma / Degree in Logistics and Supply Chain Management
Expertise: 5 years relevant working experience in planning / similar Marine lubricant operations
Knowledge: Singapore Anchorage Locations / Port/Berth/Terminal - Functions/Operations / Shipping with Transport coordination & management
Skill: Planning, scheduling and Marine deliveries to vessel

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.

Lubmarine Operation Officer (1 Year Fixed Term Contract)