About the role

We are looking for an Admin Executive who will be responsible for managing and coordinating daily administrative functions, office operations, property management, employee engagement activities, and facility-related matters to ensure a smooth, efficient, safe, and well-organised workplace environment. This role supports various departments through operational coordination, compliance management, vendor administration, and employee welfare initiatives to support overall business operations.

Job Description

Administrative Operations

· Provide administrative and operational support to various departments and teams

· Handle incoming phone calls, emails, letters, and general enquiries

· Coordinate mail and courier collection, distribution, and tracking

· Maintain office filing systems, records, and documentation

· Manage administrative payments, budgeting, and cost control

· Implement and enforce office policies, procedures, and SOPs

· Perform ad-hoc administrative and operational tasks as assigned by management

Reception & Office Management

· Oversee reception and front desk daily operations

· Manage meeting room bookings and parking reservations

· Monitor office cleanliness and overall workplace condition

· Coordinate staff onboarding and resignation administrative arrangements

· Oversee office printer usage, maintenance, and supply management

Inventory & Procurement Management

· Manage office stationery ordering, inventory, and stock control

· Manage pantry supplies, snacks, fruits, and stock replenishment

· Liaise with suppliers and vendors as well as Procurement department for purchases, quotations, and services

· Monitor stock levels and ensure timely replenishment of office supplies

Property & Facility Management

· Coordinate office maintenance, repair, and renovation work

· Coordinate facilities maintenance services including pest control, carpet cleaning, air purifier servicing, and related services

· Monitor office utility services and payment arrangements (TM, Maxis, TNB, Air Selangor, Coway, Cuckoo, etc.)

· Liaise with contractors, vendors, and service providers

· Oversee elevator servicing, maintenance, and statutory inspections

Compliance, Safety & Tenancy Management

· Manage application and renewal of business and operational licenses

· Oversee workplace safety, health, and regulatory compliance matters

· Coordinate tenancy agreements, documentation, and stamping processes

· Monitor fire safety compliance including fire extinguisher servicing and renewals

· Ensure compliance with DOSH and other regulatory requirements

Employee Engagement & Welfare

· Plan, organize, and coordinate employee engagement and welfare activities including employee social and sport activities and internal mini games

· Organize company internal events, festive celebrations, and internal staff activities

· Manage monthly staff product claim and purchase administration processes

· Coordinate office birthday celebrations and employee appreciation activities

· Support initiatives to promote positive workplace culture, teamwork, and employee morale

· Liaise with vendors, committees, and internal departments for event execution and employee welfare initiatives

Qualification

· Bachelor's degree in business administration, Management, or related field

· Fresh graduates are welcome to apply

· Minimum 1–3 years of administrative or office management experience preferred

· Strong communication, coordination, and interpersonal skills

· Outgoing, proactive, and able to interact well with people at all levels

· Good organizational and time management abilities

· Able to multitask and work independently in a fast-paced environment

· Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

· Responsible, detail-oriented, and able to handle ad-hoc tasks efficiently

Administrative Executive