Key Responsibilities

1. Reporting & Analysis:

Update and maintain recurring KPI performance reports
Prepare and conduct ad-hoc analysis as requested by the Regional Retail Lead or other stakeholders
Coordinate and facilitate monthly Retail meetings, including outlook invitations, presentation preparation and minute-taking
Assist in the preparation of compelling presentations for various internal and external meetings.
Consolidate regional data and information for specific projects and initiatives (e.g., Commission structures, Livechat performance).

2. Learning & Development (L&D):

Communicate and keep the retail team updated on training schedules and opportunities
Maintain accurate records and tracking of all training participation and completion.
Support the Regional Retail Lead in the organization and coordination of physical training sessions.
Monitor E-learning performance, provide basic troubleshooting support for the E-learning platform, and ensure content accessibility.
Coordinate team building activities and events, such as Retail Awards and team dinners, to foster a positive team culture.

3. Operations Management:

Assist the Regional Retail Lead in managing compliance-related matters, including ensuring local Boutique operation manuals are updated, maintaining compliance training materials and attendance records, and participating in relevant compliance trainings/meetings.
Manage the Boutique uniform budget, overseeing sourcing, ordering, and distribution.
Manage the replenishment of Boutique Point-of-Sale (PLV) materials and printed collateral, ensuring brand consistency.
Liaise effectively with external vendors for various Boutique operational needs, such as F&B services, contract services, and necessary licenses.
Coordinate and manage Boutique deliveries to and from the Boutique and office with designated service providers.
Provide operational support to Boutique teams during new systems implementations, including liaising with stakeholders, participating in key user testing, consolidating feedback, and monitoring initial performance.
Maintain organization and upkeep of Retail-related shared folders and communication channels, ensuring information is easily accessible and current.

4. Ad-hoc Support:

Provide ad-hoc support for local events or special projects requiring additional manpower or operational assistance.
Assist in Retail operations related administrative tasks.

Profile

Exceptional communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
Strong organizational and analytical skills, capable of managing multiple tasks and priorities in a fast-paced environment.
Excellent time management and efficiency.
Meticulous attention to detail and a high degree of accuracy in reporting, data analysis, and administrative tasks.
Ability to work both independently with minimal supervision and collaboratively as part of a regional team.
A proactive and solution-oriented approach to identifying and resolving operational challenges.
A deep understanding of luxury retail standards and an unwavering commitment to maintaining brand integrity and excellence.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) is essential.

Executive, Finance

Temp Admin Assistant (Grant Processing/ Govt) #HZO