KEY DUTIES WILL BE:

Human Resources

Execute the monthly payroll calculation, and cost allocation for all employees in SG entity.

Incharge of monthly CPF online submission and payment, assist in other claims according to MOM's policy
Assist with the execution of personal income tax for monthly declarations and/or yearly finalizations.
Manage mandatory payments and reporting for healthcare insurances liaise with suppliers for complex claim cases.
Ensure compliance with internal and external audits related to labor, payroll, and personal income tax in needed
Collaborate closely with the Finance/Accounting team, specifically Accounting Managers and the CFO, to ensure accurate financial reporting and compliance when needed
Undertake additional HR responsibilities as assigned by the managing director

Operation

Assist the country's managing director with high-level administrative, strategic, and operational support.
Oversee the day-to-day administrative operations of the DRSG office, ensuring efficient office management.
Coordinate and organize high-level office activities, manage office layouts, and oversee the stock of office supplies.
Greet and manage high-profile visitors, coordinate inbound and outbound office mail, and handle office logistics and transport arrangements.
Track and conduct follow-ups for employee compliance on company requirements and initiatives.
Supervise the maintenance and cleanliness of the office environment, ensuring it meets company standards.
Manage office-related budgets and ensure cost-effectiveness in office operations.
Maintain and enhance HR processes and policy documentation.
Analyze trends and metrics in partnership with the HR team to develop innovative solutions, programs, and policies.
Administer and optimize human resource information systems and related reporting.
Maintain up-to-date knowledge of benefit programs and offerings, ensuring compliance with all regulatory requirements.
Coordinate complex immigration and visa processing tasks (if needed)

Procurement

Assist admin team with procurement for special projects for the SG office (e.g., events, marketing materials).
Verify procurement activities are aligned with Singapore tax and compliance laws (e.g., GST, Withholding Tax).
Liaise with Accounts for timely PO updates and resolve discrepancies.
Prepare and submit non-financial tender/RFP documents for new client onboarding (if needed)
Ensure tender documentation complies with regulatory requirements in Singapore.
Coordinate vendor onboarding (documents, compliance, ACRA checks).
Validate bank account details for new vendors to ensure accuracy
Job Requirements:
General
- Role is opened to Fresh Graduates or candidates with related experience in HR and administrative roles
- Highly motivated with a willingness to learn
- Minimum Education Level: Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field
Required Skills
- Proficiency in MS Excel with analytical capabilities.
- Understanding of the Employment Act and MOM's processes
- Exceptional interpersonal skills
- Strong learning mindset with a proactive attitude toward personal development
- Strong organisational and time management skills.
- Excellent communication skills
- Maintain strict confidentiality of all sensitive information involving company operations, employees, and clients
- Uphold a high degree of professionalism, discretion, and accountability when supporting management

HR Admin Executive - Healthcare (6 Months Contract extendable)