Key Responsibilities

Provide administrative and coordination support to Facility Management and Project Teams for fire protection systems.
Coordinate maintenance, inspection, and servicing schedules for fire protection systems (e.g. sprinklers, hose reels, fire piping).
Assist in preparing, updating, and managing technical drawings, layouts, and documentation related to fire protection systems.
Support project submissions, regulatory documentation, and compliance records with relevant authorities.
Liaise with engineers, site supervisors, contractors, consultants, and clients on operational and facility-related matters.
Maintain accurate records of maintenance logs, inspection reports, material lists, and technical documentation.
Ensure proper filing and version control of drawings, documents, emails, and correspondence.
Attend site inspections, coordination meetings, and audits when required, and assist with meeting minutes and follow-ups.
Handle general administrative duties related to facility operations and ongoing projects.
Perform any other duties assigned by Management.

Job Requirements

Diploma or equivalent qualification in Facilities Management, Mechanical Engineering, Building Services, or a related discipline.

Prior experience in fire protection systems, facilities management, or the construction/engineering industry is advantageous.

Basic knowledge of fire protection systems and mechanical drawings.

Comfortable handling a mix of administrative, coordination, site-related, and documentation tasks.

Detail-oriented, organized, and able to work independently with minimal supervision.

Strong communication, coordination, and documentation skills.

Proficient in Microsoft Office applications.

Willing to work overtime or weekends when required (off-in-lieu provided).

Class 3 driving licence