The Roundtable on Sustainable Palm Oil (RSPO) is a global partnership to make palm oil sustainable. Today, the RSPO is a global, non-profit organisation with over 6,000 voluntary members across 104 countries and territories, representing every link in the supply chain: oil palm producers, palm oil processors and traders, consumer goods manufacturers, retailers, banks and investors, environmental or nature conservation non-governmental organisations (NGOs), and social or developmental NGOs.

At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.

The Assistant Manager, Accounts Payable oversees the daily operations of the Accounts Payable team, ensuring accurate and timely processing of supplier invoices, payments, reconciliations, and compliance with company policies. This role supports the Head, Finance Operations in driving efficiency, strengthening internal controls, enhancing vendor relationships, and leading continuous improvements within the Accounts Payable function.

The location of this role is Kuala Lumpur, Malaysia.

Key Roles & Responsibilities

Duties include but will not be limited to the following:

Accounts Payable Operations

Supervise end-to-end Accounts Payable processing, including invoice verification, matching, posting, and payment execution.
Ensure adherence to organisation policies, approval workflows, and accounting standards.
Oversee timely and accurate processing of employee expense claims, vendor payments, and other form of payment requests.
Monitor Accounts Payable aging and ensure resolution of pending or disputed invoices.

Vendor Account Management

Maintain strong relationships with suppliers
Respond to inquiries and resolve payment discrepancies promptly.
Review vendor statements and ensure timely reconciliation.
Support negotiations for payment terms and process improvements in collaboration with Procurement.

Reporting & Analysis

Prepare regular Accounts Payable reports including aging, accruals, etc.
Analyse trends and recommend process improvements.
Support month end and year end closing activities.
Support compliance with direct and indirect taxes.

Compliance & Internal Controls

Ensure compliance with finance policies and procedures, accounting standards and internal controls.
Support internal and external audit requests by providing documents and explanations.

Process Improvement & System Maintenance

Drive automation, workflow optimisation, and efficiency improvements in Accounts Payable operations.
Implement automation and digital tools to enhance Accounts Payable efficiency.
Support system enhancements and digital Accounts Payable initiatives.
Develop standard operating procedures and ensure team adherence.

Team Leadership & Coordination

Lead, train, and mentor Accounts Payable team members to ensure high productivity and accuracy.
Allocate tasks and oversee day-to-day workload distribution.
Conduct performance evaluations and support staff development.
Act as the main point of contact for escalated Accounts Payable issues.

Apart from the duties stated above, to perform any such duties reasonably assigned.

THE SUCCESSFUL APPLICANT

Education

University degree in accounting and finance, preferably with professional qualification as a qualified accountant.

Experience

At least 5 years of experience in accounting, tax, audit and finance operations
Experience in system implement and integration would be an added advantage
Preferably with relevant experience in using Salesforce and Certinia accounting software

Technical and Professional Knowledge

Experience in all finance functional processes and activities
Strong technical knowledge of accounting standards and regulatory requirements.
Excellent interpersonal skills including verbal and written communication
Fluent in English and Malay
Proficiency in Google Workspace and Microsoft 365 including Word, Excel, and PowerPoint
Ability to prioritise tasks, detail oriented and good organisational skills

Essential Skills

Ability to establish and maintain effective working relationships and interact with different stakeholders
High integrity and a good team player
Resourceful team-player, with the ability to lead the team in meeting various compliance and deadlines
Goal oriented and organised
Self-motivated and the ability to perform multi-tasking

How To Apply

Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to [HIDDEN TEXT]. Please state Job Application – Assistant Manager, Accounts Payable in your email subject line.

RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.

ASSISTANT MANAGER, ACCOUNTS PAYABLE