Responsibilities:

Assist in bookings for travels, meals and events
Assist in organizing meetings and booking meeting rooms/venues
Assist in preparing agenda, meeting minutes taking and sending reminders for follow-ups
Working with procurement and relevant parties in processing purchase requests/orders and claims
Assist in preparations, as well as printing of documents and name cards
Ensure stationary and items required for company operations are well stocked
Coordinates maintenance of copiers/printers and ordering of toners
Arranging logistics, visa applications, bookings and itinerary planning for visitors (overseas and locals)
Helping with tabulation, packing and/or distribution of materials/items when necessary
Assist in admin work for bids and projects when necessary
Working as a facilitator/coordinator for events or monthly meetings
Working together with other secretaries to support one another when necessary

ESSENTIAL EXPERIENCE

Experience as a Secretary or Admin Executive with MNC
Strong oral and written communications skills, and ability to communicate with multiple overseas and local stakeholders
Able to work under pressure and handle last minute requests/changes at times
Strong interpersonal skills in managing conflicts or tasks assigned by different senior executives
Familiarity working in a complex office organization
Proficiency in Microsoft Office Suite, Outlook and related admin tools
Capability of multi-tasking with good time management and priorities setting
High level of integrity in handling confidential information
Yearly renewable contract with full benefits

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 6950 9753

EA Registration Number: R1111375

EA licence number 02C4944

EA Personnel: Lee Hui En Ashley

Secretary / Admin Executive (MNC/Yearly contract)

Secretary Executive, Pharma MNC ( West ) #HVN