You will play a pivotal role in supporting our Cancer Control and Prevention strategies through the HPV vaccination programme. We are seeking a detail-oriented and organised HPV Programme Coordinator to manage the operational aspects of the programme.

This 6 months temporary role combines customer service, event coordination, administrative support, and data management to ensure smooth programme delivery and stakeholder engagement. You will also support the preparation of reports and presentations to communicate findings and strategies to internal and external stakeholders and funders.

Key Responsibilities

1. Programme Operations & Customer Service

Serve as primary point of contact for HPV programme enquiries
Coordinate and manage HPV-related events, including logistics planning
Support Women's Gynae Cancer campaign operations and provide administrative assistance, when required
Maintain strong relationships with participating GP clinics and healthcare providers

2. Financial Management & Claims Processing

Verify details on patients invoices submitted by clinics
Review and ensure completeness of documentation
Submit claims for reimbursement
Generate monthly expense and HPV dose reports
Assist in drafting income & expenditure (I&E) statements
Track and reconcile programme-related financial transactions

3. Data Management & Quality Control

Input patient details into the programme masterlist
Clean and validate data to ensure accuracy
Flag errors in invoices for resolution
Generate reports and analytics to support programme monitoring
Ensure compliance with data protection and privacy regulations

4. Administrative Management

Oversee administrative operations of the Community Health Department
Liaise on finance, operations, and legal matters
Support budget management and financial reporting
Oversee vendor payment processes
Coordinate procurement processes in compliance with guidelines

5. Other Functions

Support outreach efforts, community/corporate talks, and other Community Engagement Cluster events
Draft reports and project status updates for management and stakeholders, including annual report contributions
Manage phone calls and handle general queries
Support cross-deployment for other departmental events and activities, as needed

Key Requirements

Diploma in a related field, with 1-2 years of relevant experience
Experience in healthcare administration, data management, or a similar role preferred
Knowledge of HPV vaccination programmes or immunisation services is an advantage
Strong proficiency in Microsoft Office Suite, especially Excel
Excellent attention to detail, analytical and problem-solving skills
Strong organisational and time management abilities
Good written and verbal communication skills
Financial processing and reconciliation capabilities
Professional, resourceful, and able to work independently
High level of accuracy, confidentiality, and professionalism
Team player with strong interpersonal skills and ability to collaborate across departments

3-6 Months renewable OT Receptionist #HGAT

Executive, HPV & Admin (6 months Temp)