{"id":8972,"date":"2019-08-02T19:03:04","date_gmt":"2019-08-02T19:03:04","guid":{"rendered":"https:\/\/www.monsterindia.com\/career-advice\/cover-letter-format-the-what-why-and-how-of-writing-one-that-gets-you-the-interview-8972\/"},"modified":"2023-04-25T10:10:57","modified_gmt":"2023-04-25T04:40:57","slug":"cover-letter-format-the-what-why-and-how-of-writing-one-that-gets-you-the-interview","status":"publish","type":"post","link":"https:\/\/www.foundit.sg\/career-advice\/cover-letter-format-the-what-why-and-how-of-writing-one-that-gets-you-the-interview\/","title":{"rendered":"Cover Letter Format: The What, Why and How of Writing One that Gets You the Interview"},"content":{"rendered":"\n<p><span style=\"font-family: verdana, geneva, sans-serif\"><br><\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">A cover letter is simply a letter you send along with your resume when applying for a job <\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">It\u2019s an important part of almost any job application that you send to a prospective employer <\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">A cover letter is a concise summary of who you are and what makes you a good fit for the job <\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Use the cover letter format guide below to create a cover letter that works for you <\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Do make a note of what to avoid when writing a cover letter <\/span><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What is a cover letter?<\/strong><\/h2>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">A cover letter is simply a letter you send along with your resume when applying for a job. When you apply, the cover letter is your very first contact with your potential employer, and the very first impression of you, in the entire process of job application.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How does a cover letter help you land a job interview?<\/strong><\/h2>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">You might have written an <a href=\"https:\/\/www.monsterindia.com\/career-advice\/how-to-write-an-impressive-resume\/\" target=\"_blank\" rel=\"noopener\">impressive resume<\/a>, but if you send it out without a cover letter to complement it, you might just end up in the hoard of other applicants. This is where a cover letter format proves to be useful. It helps you manage the flow of information and maintain coherence. You must always include a cover letter with your job application unless the job posting has specifically asked you not to send one.&nbsp;<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\"><strong>Still looking for reasons to include a cover letter? Here you go:<\/strong> <a href=\"https:\/\/www.monsterindia.com\/career-advice\/top-ten-reasons-why-you-need-a-cover-letter\/\" target=\"_blank\" rel=\"noopener\">Top Ten Reasons Why You Need a Cover Letter<\/a>&nbsp;<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What are some cover letter format essentials?<\/strong><\/h2>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">So, here we have broken down a cover letter format into section-specific information.<\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt\"><span style=\"font-family: verdana, geneva, sans-serif\">1. Salutation<\/span><\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt\"><span style=\"font-family: verdana, geneva, sans-serif\">2. Introduction<\/span><\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt\">3. Body<\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt\">4. Conclusion<\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt\">5. Signature<\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt\">6. Text format<\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt\">7. Length<\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt\">8. File format<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Now, let\u2019s get into each section of the cover letter format in detail:\u00a0<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>1.<\/strong> <strong>Salutation of your cover letter \u2013 How you greet them is important\u00a0<\/strong><\/h3>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Whether it is a face-to-face interaction, written or <a href=\"https:\/\/www.monsterindia.com\/career-advice\/non-verbal-communication-escape-the-pitfalls\/\" target=\"_blank\" rel=\"noopener\">non-verbal communication<\/a>, the way you greet your cover letter audience plays an important role in the exchange that would follow. \u2018Dear HR\u2019 or \u2018Dear Hiring Manager\u2019 is an option only when you do not have the name of your cover letter\u2019s recipient. It is always better to address them with their name.&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>2.<\/strong>\u00a0<strong>Introduction of your cover letter \u2013 Tell them about yourself and your motive\u00a0<\/strong><\/h3>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Now you enter the actual cover letter itself. Remember the reader is now looking to know who you are and why you are writing this letter. So, begin your cover letter with an introductory paragraph where you introduce yourself and tell them your purpose of writing the cover letter. Your cover letter could either be in response to a job posting, or simply looking for possible openings.&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>3.<\/strong>\u00a0<strong>Body of your cover letter \u2013 Where you sell your candidature\u00a0<\/strong><\/h3>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Your cover letter\u2019s second paragraph should talk about your suitability for the job role you seek. This is where you pitch yourself to the company, possibly aligning your ideals with the company\u2019s. Since your resume would already mention any awards or recognitions you might have received, here is where you can talk about specific incidents or stories which compliment your achievements, and ultimately how this would make you a great addition to the prospective company.<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\"><strong><strong>Eliminate unnecessary information in your cover letter format with these tips:<\/strong> <\/strong><a href=\"https:\/\/www.monsterindia.com\/career-advice\/avoid-these-8-common-cover-letter-mistakes-when-applying-via-email\/\" target=\"_blank\" rel=\"noopener\">Avoid These 8 Common Cover Letter Mistakes When Applying via Email<\/a>&nbsp;<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>4.\u00a0Conclusion of your cover letter \u2013 End by prompting them for a response<\/strong><\/h3>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">As you move onto your third and (ideally) last paragraph of the cover letter format, include your action statements here. Let them know your complete details are available in the resume you have attached with the email. Mention how you would be eagerly awaiting for a fast response, or that you are excitedly looking forward to a face-to-face interaction.&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>5. Signature of your cover letter \u2013 Sign off on the right note<\/strong><\/h3>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Just as your greeting, it is important to sign off from your cover letter on the right note. It should not come across as too informal nor should it seem like you are trying too hard. Some neutral examples you could use are:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Thanks and regards<\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Best regards<\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Sincerely<\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Respectfully<\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Thanking you&nbsp;<\/span><\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>6. Text format of your cover letter \u2013 Simple is readable\u00a0<\/strong><\/h3>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Even if the contents of your cover letter format are perfect, something as simple as the font could change everything. The same message displayed in Comic Sans and Arial would receive very different reactions. Similarly, when writing formal letters, it is important to choose the right font style and size.<\/span><\/p>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Some harmless cover letter font options are:<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Helvetica,<\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Calibri<\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Verdana<\/span><\/li><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Arial<\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Make sure the font size is between 10 and 12 points, as this bracket offers maximum legibility.&nbsp;<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>7. Length of your cover letter \u2013 Keep it to the point<\/strong><\/h3>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">The purpose of a cover letter is to let the employer know about you and your motive in applying, thus, adding more value to your job application as opposed to just sending your resume. Having said that, remember that there are hundred others like you applying for the same post or other posts, which all have to be screened by the same recruiting team. Therefore, say as much as you can in as few words as possible.<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\"><strong>Speaking of effective communication, here is a great read on the same: <\/strong><a href=\"https:\/\/www.monsterindia.com\/career-advice\/the-art-of-superior-communication\/\" target=\"_blank\" rel=\"noopener\">The Art of Superior Communication<\/a>&nbsp;<\/span><\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>8. File format of your cover letter \u2013 Be compatible\u00a0<\/strong><\/h3>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Most recruiters prefer a PDF format for resumes and cover letters. This is because PDF is unalterable and is recognised by all applicant tracking systems too. The next most preferred format is MS Word. You may also choose to write your cover letter in the body of the mail and send only your resume as an attachment.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What should you avoid in your cover letter?<\/strong><\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\"><strong>Poor grammar<\/strong><\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Nothing reflects as badly on your candidature as a poorly written cover letter. If you are unsure about your grammar and syntax, seek help from someone you think is reliable. Run your cover letter as well as resume by them and make them error-free before sending them across.<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\"><strong>Repeating your resume<\/strong><\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">Now, it is very easy to end up writing the same information as in your resume. Remember, your cover letter is where you talk about yourself and your accomplishments in brief, unlike the bullet points in your resume.<\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\"><strong>Mentioning other job applications<\/strong><\/span><\/li><\/ul>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\">While employers know that you would be applying to multiple job openings, it is best not to mention them in your cover letter or anywhere else.<\/span>&nbsp;<\/p>\n\n\n\n<p><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\"><strong>Similar topics you can keep exploring on: <\/strong><\/span><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"font-size: 12pt;font-family: verdana, geneva, sans-serif\"><a href=\"https:\/\/www.monsterindia.com\/career-advice\/writing-your-first-professional-cv\/\" target=\"_blank\" rel=\"noopener\">Writing Your First Professional CV<\/a><\/span><\/li><li><span style=\"font-family: verdana, geneva, sans-serif;font-size: 12pt\"><a href=\"https:\/\/www.monsterindia.com\/career-advice\/handle-your-work-hiatus-on-your-resume\/\" target=\"_blank\" rel=\"noopener\">Handle Your Work Hiatus on Your Resume<\/a><\/span><\/li><li><span style=\"font-size: 12pt\"><a href=\"https:\/\/www.monsterindia.com\/career-advice\/how-to-write-an-effective-cover-letter-9-tips-to-get-you-started\/\" target=\"_blank\" rel=\"noopener\">How to Write an Effective Cover Letter &#8211; 9 Tips to get You Started<\/a><\/span><\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>A cover letter is simply a letter you send along with your resume when applying for a job It\u2019s an important part of almost any job application that you send to a prospective employer A cover letter is a concise summary of who you are and what makes you a good fit for the job [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":8973,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[11],"tags":[],"class_list":{"0":"post-8972","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-resume-cover-letters"},"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/posts\/8972","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/comments?post=8972"}],"version-history":[{"count":2,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/posts\/8972\/revisions"}],"predecessor-version":[{"id":17252,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/posts\/8972\/revisions\/17252"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/media\/8973"}],"wp:attachment":[{"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/media?parent=8972"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/categories?post=8972"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/tags?post=8972"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}