{"id":7413,"date":"2017-02-17T12:52:23","date_gmt":"2017-02-17T12:52:23","guid":{"rendered":"https:\/\/www.monsterindia.com\/career-advice\/5-pointless-phrases-to-ditch-in-your-emails-7413\/"},"modified":"2022-11-03T13:51:14","modified_gmt":"2022-11-03T08:21:14","slug":"5-pointless-phrases-to-ditch-in-your-emails","status":"publish","type":"post","link":"https:\/\/www.foundit.sg\/career-advice\/5-pointless-phrases-to-ditch-in-your-emails\/","title":{"rendered":"5 pointless phrases to ditch in your emails"},"content":{"rendered":"\n

Before you send a hasty email and risk offending or annoying the receiver, be sure to eliminate these words and phrases from your email and write more succinctly.<\/span><\/p>\n\n\n\n

 1. \u201cChecking in\u201d or \u201cJust\u201d<\/span><\/strong>
Both these phrases are often used by those who have a tendency to micromanage tasks. It basically indicates that you constantly need to know and monitor how everyone else is progressing with work. Similarly, saying things like, \u201cjust checking in\u201d minimises your request.<\/span><\/p>\n\n\n\n

You are not just checking in; you are a responsible co-worker who deserves to know what is being done! Instead, find ways to discuss next steps, as it implies a progressive and a forward-thinking attitude.<\/span><\/p>\n\n\n\n

2. \u201cThanks in advance!\u201d<\/span><\/strong>
This commonly used phrase usually follows a request and may imply that the recipient is already expected to help with the request. How presumptuous! By continuing to make requests with the idea that everyone else will be agreeable, you might garner a reputation for being pushy or bossy, neither of which you should be striving for.<\/span><\/p>\n\n\n\n

3. \u201cHopefully\u201d<\/span><\/strong>
What are you hoping for? Are you \u201choping\u201d the email reaches them – why wouldn\u2019t it? Are you \u201choping\u201d they will meet the deadline – why shouldn\u2019t they? It seems like an insignificant word, but it can greatly hinder an email\u2019s effectiveness. One shouldn\u2019t have to be hopeful at their workplace. People just need to get things done.<\/span><\/p>\n\n\n\n

By telling someone that you \u201chope\u201d, you\u2019re subconsciously showing that you lack control over a situation, or passive aggressively insinuating they they might not rise to your expectations. Whoops. <\/span><\/p>\n\n\n\n

4. \u201cPlease be advised\u2026\u201d<\/span><\/strong>
Unless you\u2019re a lawyer, stop using this phrase immediately. You\u2019re not \u201cgiving advice\u201d typically, you\u2019re informing people in your office, or your client, of something. Instead of,\u201dPlease be advised that I requested him to speak to me tomorrow\u201d, just write, \u201cI told him to speak to me tomorrow\u201d. Simple, no?<\/span><\/p>\n\n\n\n

If \u201ctold\u201d sounds too harsh in some contexts just jump straight into what you\u2019re trying to say instead. Rather than, \u201cPlease be advised the client is not happy\u201d, say, \u201cUnfortunately, the client is not happy\u201d. <\/span><\/p>\n\n\n\n

5. \u201cSorry to bother you, but\u2026\u201d<\/span><\/strong>
You might be attempting to sound polite and considerate, but opening an email with an apology immediately undermines your credibility. Instead of apologising, get straight to the point: Why are you really contacting them, and what do you need from them? They’ll appreciate your candor and, really, you\u2019re not actually sorry you\u2019re \u2018bothering\u2019 someone, are you? <\/span><\/p>\n\n\n\n

Looking for more tips to advance your career trajectory. Visit Career Center today<\/a>. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

Before you send a hasty email and risk offending or annoying the receiver, be sure to eliminate these words and phrases from your email and write more succinctly.  1. \u201cChecking in\u201d or \u201cJust\u201dBoth these phrases are often used by those who have a tendency to micromanage tasks. It basically indicates that you constantly need to […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[108],"tags":[],"class_list":{"0":"post-7413","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-soft-skills"},"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/posts\/7413","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/comments?post=7413"}],"version-history":[{"count":1,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/posts\/7413\/revisions"}],"predecessor-version":[{"id":11814,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/posts\/7413\/revisions\/11814"}],"wp:attachment":[{"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/media?parent=7413"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/categories?post=7413"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.foundit.sg\/career-advice\/wp-json\/wp\/v2\/tags?post=7413"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}